The Beachcomber Catering FAQ

The Beachcomber Catering at Crystal Cove Common Questions

  1. What are the site location fees?
    Each site has a rental fee that is determined by the State Parks. All site fees are paid to the State Park as your permit fee to use the space for a private event. The site fees are 50% off October through March.
  2. What other fees will the State require in the Historic District?
    In addition to your site fees, the State will require the following: $25 application fee; $79 an hour State Monitor fee with a 4 hour minimum; and the 18% service charge on any outside vendor contracts not including The Beachcomber.
  3. Can we bring in another caterer?
    The Beachcomber Café is the preferred caterer for Crystal Cove and has the first right or refusal to cater all events in Crystal Cove Historic District.
  4. Can we bring in our own alcohol?
    The Beachcomber Café provides all alcohol in the Crystal Cove Historic District. The only exception may be on a few bottles of champagne or wine along with the required corkage fee of $25 per bottle..
  5. How do I coordinate other services such as photographers and music?
    Photographers, music, florist and all vendors can be selected at your discretion. All outside vendor contracts must be presented to the State Parks Event Coordinator’s office and require an 18% fee of the total value on all contracts. This does not include any vendors contracted on your behalf with The Beachcomber Café Catering.
  6. What does the $250 per 50 guests Beachcomber set-up fee include?
    This fee is required for each event site used and includes the following: white padded folding chairs, a choice of 20+ colors of floor length linens and napkins, standard cocktail or dinner tables, solid white china, flatware and glassware. Additional fees may apply at The Beaches Cottage location for set-up.
  7. Where can my guest park for my event?
    Guests must park in the Los Trancos Parking lot off of Pacific Coast Highway and either take the Beachcomber Shuttle or walk through the tunnel. There is limited handicap parking closer to the venue sites.
  8. Is music allowed?
    Yes, music is allowed however each site has certain rules such as acoustical only at the Beach Promenade. The Cultural Center deck is the only location which allows a DJ or a small amplified band. Other light amplification may be approved at The Commons or Beaches Cottage #13 locations on a case by case basis.
  9. Must I hire a wedding planner?
    It is highly recommended but not required. The Beachcomber does not provide a “day of” coordinator for your event.
  10. What are the hours of use?
    Events can start setting up as early as 8am. All events must conclude by 9pm, except for the Cultural Center Deck and The Beaches Cottage locations which may conclude at 10pm. Events can start setting up as early as 8am. All events must conclude by 9pm, except for the Cultural Center Deck location which may conclude at 10pm.
  11. Are the Historic District cottages available for guests to stay in?
    The cottages are rented on a first come first serve basis, six months in advance and can be booked through reserveamerica.com
  12. May I have my ceremony at one of the sites in Crystal Cove?
    Yes, we can set-up a ceremony in any of the event sites. The beach makes a perfect setting for any wedding. The beach itself is only available after Labor Day through the start of Memorial Day weekend.


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